Frequently asked questions
What is a group?
User access and data management is handled as a group. A group is like a shared folder, where the group admin manages who has access to the group and all those with access to the group can see all the collections and projects within the group.
Why is P2R Projector managed on a ‘group’ basis?
A group in P2R Projector is typically assigned to a single organisation. The collections and projects within that group are only visible to the group members. Groups ensure that single organisations maintain control over their own data through managing the permissions an access of users in their group.
What can group administrators do?
Group administrators can invite users to the group and remove users from the group. Group administrators cannot remove themselves.
What are the different user permissions?
There are two levels of user access;
- Can use and add members – full access to the tool and can invite and remove users (
- Can use only – full access to the too but cannot invite or remove users
How many members can a group have?
There is no limit on the number of users in a group.
How many collections can a group have?
There is no limit on the number of collections in a group.
What is a collection?
A collection is simply a collection of projects. For example, a collection may represent a funding round. However it could be used as a compilation of all projects across a year, or a district or a region….whatever collation mechanism works for your group.
How many projects can you have in a collection?
There is no limit on the number of projects in a collection.
Do projects in a collection have to be from the same industry?
No. Collections can contain projects from different industries.
Can I share my collections with another group?
You can share a collection of projects with another group by ‘submitting’ the collection. The site administrator will need to set up which other groups you can submit collections to.
Can I submit my collection to another group for approval or review?
When your group is created, the site administrator will nominate parent groups for you to submit collection to. The site administrator can add more parents groups for you at any time. You can submit a collection to any parent group. The parent group would typically be a donor organisation that you would report project delivery to.
What happens when I submit a collection?
When you submit a collection, a read-only copy of the collection is sent to the parent group, and the a read-only copy of the collection is stored in your ‘submitted’ collections list.
How do I edit a collection that I have submitted?
To ensure a fixed point of truth, submitted collections are read-only for the sender and receiver. You cannot edit a collection after it has been submitted. To make changes you need to make a copy of the collection, make the edits, and then submit the edited collection.
What is a project?
A project has two parts:
- a survey which describes the management practice
- area/s on a map which shows the physical location of the project
A project has a single survey (management practice), which can be applied across multiple land parcels (blocks).
What is a block?
A block is a continuous land parcel within a project. A project can have multiple blocks. This is to allow representation of a common land management practice across several different blocks without having to fill the survey out for every block.
How many blocks can you have in a project?
There is no limit to the number of blocks in a project.
Who can see my data?
Any member of your group can see all the project data of your group.
Who cannot see my data?
The site administrator cannot see your data. They can see group permission and group membership to help you manage group memberships and roles. Parent groups (that you submit data to) can only see a copy of the collections that you have submitted.
Where is my data?
Your data is stored in a Microsoft Azure data warehouse within Australia and is georeplicated (backed up in another Microsoft Azure data warehouse in Australia). The data is stored in an encrypted database.
How do I remove my data?
You can remove your data on a project by project basis, collection by collection basis, or on request (Truii can remove your group and delete all of your data).
What if I need help fixing my data?
The site administrators cannot see your data. So if you need support to fix a data error it would be great if you can describe the issue as precisely as possible, so that we can walk you through a solution.
Importing and exporting data
Can I import a spatial file of my farms?
Yes. You can create a new ‘collection’ based on an imported spatial file (shapefile or geojson). To group paddocks or blocks into projects, ensure that there is an attribute in the spatial file called ‘project_title’ with the same value for the paddocks that you wish to be joined. On import, P2R Projector will allow the selection of an industry.
Can I add surveys for multiple projects at once on import?
Yes. When creating a project collection from an imported spatial file you can create a default survey response to apply to all projects, and then refine individual responses.
If you need some support, find any bugs or odd behaviour, or would like to give us some feedback about P2R Projector please feel free to contact us.